It is possible to set a fixed rate per kilometre. More details here.
Mileage costs in Jenji are calculated according to the French official mileage rate.
The Export Mileage PDF prevails
The calculation of mileage allowances in France is far from being trivial. Different rates are applied depending on the number of kilometers traveled. Therefore 3 brackets (Tranche) are in place:
- Up to 5,000 km
- From 5,001 km to 20,000 km
- Above 20,000 km
It is easy to calculate the total amount of mileage allowances at the end of a fiscal year since the total number of kilometers traveled is known: refer to the relevant tranche.
According to this principle, mileage costs are available in Jenji through the Export Mileage PDF. When asking for this export format, the total amount of kilometres traveled over a specific year are taken into account. Calculation is based on the relevant tranche.
I want to get reimbursed for my trips every month
Several export formats in Jenji include mileage costs (example: export Excel, PDF). However, keep in mind the amounts that are displayed are only an estimation is some cases.
1) I have a SOLO plan (free version)
The associated cost to a mileage displayed in the tab Expenses or in standard exports (Excel, PDF summary, PDF with receipts) is estimated. The calculation is based on the first tranche from the French official mileage rate (up to 5,000 km) even if 10,000 km have been declared in the account.
In the following example, I have declared 5,266 km, the estimated cost is 2,991.09 €.
Only the (annualized) Export Mileage PDF takes into account the total number of kilometres traveled, and thus displays the right amount of mileage allowance to be reimbursed for.
The actual amount is 2,929.12 € - compared to the estimation of 2,991.09 €. This is explained by the fact that I am currently in the second tranche (from 5,001 km to 20,000 km) in which the mileage allowance is lower.
If I want to be reimbursed every month for trips that I have declared in Jenji and if I don't want the amount to be an estimation:
- I ask for an Export Mileage PDF for the current year.
2) I have a TEAM/ENTERPRISE plan
Because of the approval workflow available in TEAM and ENTERPRISE accounts, expenses have different states. When validating a mileage, its state passes from Waiting to Accepted. As soon as a mileage is accepted, it is taken into account in the mileage allowance calculation.
Example: I have declared 5,001 kilometres which have been validated. Because Jenji knows that I am currently in the second tranche, upcoming mileage costs will be automatically adjusted.
It is possible in TEAM/ENTERPRISE plans to manage mileage at the same time as expenses, as long as they have been validated (state accepted). The cost of a validated mileage is never an estimation, it is actual whatever the type of export it is displayed in.