Calculation of mileage allowances
Thanks to the mileage expense module, a user simply declares the trips, and the amount of the mileage allowances is calculated automatically.
- By default, the calculation of allowances is based on the official scale of the country defined when you created your account.
- You can also add several international scales.
- or configure a fixed rate per kilometer.
You want to use the official scale
As indicated previously, this is the calculation implemented by default according to the country chosen when creating your organization in the application. You therefore do not have to enter any settings.
For more information about french mileage rate, please consult our article on French official mileage rate - About mileage calculation.
You want to change the official default scale?
- From the web application at app.jenji.io.
- Go to Settings by clicking on the top right of your screen
- In the Company Settings menu on the left side of the screen, click on Expense Policy, then click on Mileage Rates.
- In the Mileage Rates tab, click on the star of the selected rate to set it as the default rate. This will be applied to all vehicles created.
- Click on Accept.
You want to configure several mileage scales
The configuration of multiple mileage scales is available.
Many mileage scales have been implemented in the application (Germany, Belgium, United States, Ireland, Poland, United Kingdom, Singapore).
Who can set a mileage scale?
- Any user with a Solo
- Administrators of Team and Enterprise
How to set a mileage scale?
- Go to the web application at app.jenji.io.
- Access Settings by clicking at the top right of the screen.
- In the Company Settings menu on the left of the screen, click Expense Policy, then Mileage rates.
- In the Mileage rates tap, click on the button Add.
- Select in the dropdown list the mileage scale of your choice.
- Then click on Save.
You can now create your organization's vehicles by selecting the scale of your choice: Configure your vehicles in Solo plan, Set up employee vehicles.
You want to set up a fixed rate
The mileage allowances in Jenji can be calculated according to a specific coefficient regardless of the distance travelled (e.g. €0.30 per kilometre).
Who can set a fixed rate?
- Any user with a Solo
- Administrators of Team and Enterprise
How to set a fixed rate?
- Go to the web application at app.jenji.io.
- Access Settings by clicking at the top right of the screen.
- In the Company Settings menu on the left of the screen, click Expense Policy, then Mileage rates.
- In the Mileage rates tab, click on the button Add.
- Select Configure a fixed rate in the dropdown list.
- Enter the coefficient to apply, then click on Save.
Note: The change from the official scale to the fixed rate, and vice versa, should be avoided during the financial year, as this risks distorting the allowance calculation.