Are you an administrator of your company account, and your employees are required to declare mileage expenses via the application? If you have not opted for the 'Autonomous creation of vehicles & control by the administration ' option, you must configure their vehicle(s) in advance. If this is not done, no trip can be declared by a user.

 

Add an employee's vehicle

 

The nature of the vehicles 

We refer to cars including electric cars, two-wheelers and bicycles.

Please note:

- For electric vehicles, the amount of travel expenses is increased by 20% compared of the URSSAF scale. The calculation of mileage allowances will be done automatically from Jenji.

- For bicycles, the amount of the mileage allowance (IKV) of the URSSAF scale is 0.25€ per kilometer. If you wish, you can configure a personalized fixed rate dedicated to bikes.
 

Configure a vehicle

• Go to the web application at app.jenji.io.
• Access Settings by clicking at the top right of the screen.

 

• In the Company settings menu on the left of the screen, click User management, then Vehicles.
• Click on the Add a vehicle
• A form is displayed. Select from the dropdown list the employee concerned, the type (automobile, 2 wheels > 50 cm3, 2 wheels < 50 cm3, bike),enter the Energy (if you are at the URSSAF scale), enter the fiscal horsepower, and click on Save.

 

Your employee's vehicle has been added. The employee can now enter their first mileage expenses, via their web space or the mobile application.
 

Note: You don't want to be responsible for the creation of employee vehicles? You can select the option Autonomous creation of vehicles and control by the administration. Details [here] .

 

Edit an employee's vehicle

 

Case no 1 / A vehicle has been added with incorrect information

 

• Hover the mouse over the cell, then click on the three dots to the right of the line.
• Click on the Edit button.
• Edit the information provided.

 

Warning, any modification of the fiscal horsepower will not be retroactive with regard to trips already validated, and may lead to inconsistencies.
 

Case no 2 / An employee has changed to another vehicle

 

Do not modify an existing vehicle!

 

• Add a new vehicle.
• Deactivate the old vehicle, as explained below.

 

Deactivate an employee's vehicle

 

You can deactivate an employee's vehicle. Following this action, the user will no longer be able to select the vehicle in question when declaring new mileage expenses.
 

• Hover over the cell then click on the three dots to the right of the line.
• Click on the Deactivate button.

• Click on Accept to confirm the deactivation.

 

Reactivate a vehicle

 

• Tap on theShow all boolean to see the deactivated vehicles.

 

• Hover the mouse over the cell, then click on the three dots to the right of the line.
• Click on the Re-activate button.
• Click on Accept to confirm the Re-activation.